What actually project management means? It means to plan, organize and manage resources to achieve goal and objective of the project. It is a way to successfully apply your knowledge, skills, tools, and techniques to project activities in order to meet the requirements of a project. But does it imply that successful project needs the best methodology or manpower? Or does it require something more than that like finishing the project in stipulated time frame, within budget and with excellence as well. But you would definitely need good resources to achieve all this. Here comes in the utility of project management software to overcome many of all these problems. Let us validate some information that might be quite helpful.
o Manage easy and quick way: - At times some management methodologies are very time-consuming being traditional. In dynamic business world, you need agility to stay alive. Quick decision needs to be taken as to avoid time lapse. For all this, you must have the latest, accurate and quick information at your disposal all the time. The Project management software meets this entire requirement.
o Team collaboration and planning: - Planning is critical aspect of any project. Proper planning should be done before the actual work starts. But there are always last time makeovers before the implementation. To implement your planning successfully, you need team collaboration at every level. Every task should be properly handled and reviewed at each level. Online project management software caters to all these task management and team collaboration.
o Hassle free communications: - Make sure that project objectives, requirements and deliverable are all communicated and agreed to the team members. Communication should flow hassle free. Project managers, team members, clients and stakeholders should communicate with each other not only at one platform from any particular location in the world but also with an ease. Their comments, decisions, views and ideas should be properly recorded which could be referred to in future also.
o Knowledge sharing - This is hard to achieve, but for for long term success, you must encourage your team to do that because information is the most valuable asset for which there is no need for any magic tools. It also act as a knowledge bank.Any team member can refer the online centralized knowledge bank which is available 24/7 i.e. 24 hours and even 365 days.
o Excellence, Time-line and budget - It refers to WHY (project business case), WHAT (project description) and HOW (project map) in project management. Every project manager must learn to leverage these in which your experience (good or bad) will be your best instructor.
o Save Time and Money: - There is no need to be location specific for latest updates or to share any information. You can share all the necessarily data files and documents centrally. It gets automatically backed up. It facilitates you to upload from any remote location while on the move, with the basic requirement of an internet connection only.
I am sure that every project manager and an individual has his own experience, rules, methods and techniques to make his project successful; what rules do you follow?